Our company may jointly use Personal Information regarding officers and employees (including former officers and retirees) which our company obtain.

1. Items of Information to be Jointly Use
   Our company will jointly use the following Personal Information.
   (1) Name, gender, date of birth, contact information (address, phone number, email address and others), employee number or other uniquely assigned identification numbers, department, position, grade, employment history, transfer history, job authority, family information, and other employee attributes (excluding specific Personal Information)
   (2) Information related to personnel evaluations, awards, disciplinary actions, salary, bonuses, retirement benefits, corporate pensions, social insurance, work status, various ceremonial occasions, and other personnel management and welfare information
   (3) Educational and training history, qualifications, results of various assessments, and other information related to employee capabilities
   (4) Other information acquired and held for personnel and business operation management
2. Scope of Joint Users
   Our subsidiaries (hereinafter referred to as the "Our Group"), companies with which we have secondment agreements, and health insurance providers
3. Purpose of Use
   Joint use is conducted within the necessary scope for purposes such as employment management (including management of officers) and personnel-related administrative processes, as well as ensuring the health and appropriate working environment of employees. Specifically, this includes the following purposes:
   
   • Conducting appropriate personnel evaluations
   • Implementing appropriate placement of personnel through transfers within Our Group
   • Discovering and developing talents within Our Group and providing educational and training opportunities
   • Establishing personnel systems, related policies, and implementing measures based on analyses of Personal Information
   • Creating statistical data necessary for establishing and publishing personnel systems and related policies within Our Group
4. Manager Responsible for Joint Use

   Name	:Hikari Tsushin, Inc.
   Address	:1-4-10 Nishi-Ikebukuro, Toshima-ku, Tokyo, 171-0021, Japan
   Representative	:Hideaki Wada, President and Representative Director

5. Inquiries
   Inquiries regarding the joint use outlined in this section can be directed to our Human Resources Department. Please include your name and details of your inquiry in the body of the email and send it to the following address:
   Inquiry dedicated email: jinjihonbu-honbu@po.hikari.co.jp

Our company will not provide Personal Information to third parties except in the following cases:
（1）Cases in which there is a consent of the Individual
（2）Cases in which Personal Information is disclosed or provided in a non-identifiable form such as statistical data
（3）Cases in which disclosure or provision is required by laws and regulations
（4）Cases in which it is necessary for the protection of life, body, or property of a person, and in which obtaining consent of the Individual is difficult
（5）Cases in which it is necessary to cooperate with national or local government bodies in executing public affairs, and in which obtaining consent of the Individual may hinder the execution of such affairs

Our company will establish basic policies and take necessary and appropriate organizational, physical, and technical safety management measures, as well as measures to understand the external environment, to prevent the leakage, loss, or damage of Personal Information and ensure its security. If you have inquiries regarding the safety management measures that we implement, please contact the reception desk specified in VIII (3).

If Individuals wish to request the disclosure, correction, addition, deletion, suspension of use, erasure, or suspension of provision to third parties of their Personal Information held by the company (collectively referred to as "Disclosure"), we will verify the identity of the requester and respond in writing in principle, based on the laws and regulations within a reasonable period and scope. However, if disclosure falls under any of the following categories, we may not be able to respond to the request, including clarifying the existence of such Personal Information:
（1）Cases in which disclosure is likely to harm the life, body, property, or other rights and interests of the Individual or a third party
（2）Cases in which disclosure is likely to encourage or induce illegal or unjust acts
（3）Cases in which disclosure is likely to harm national security, damage trust relationships with other countries or international organizations, or cause disadvantages in negotiations with them
（4）Cases in which disclosure is likely to impair the prevention, suppression, or investigation of crimes or the maintenance of public safety and order
（5）Cases in which disclosure is likely to impede significantly the proper conduct of our company's operations
（6）Cases in which it results in a violation of other laws and regulations

Requests regarding Personal Information subject to disclosure, as mentioned above in VI, and other inquiries related to Personal Information will be accepted through the following method. Please be aware that requests for Disclosure that do not follow this reception method may not be responded to.
(1) Reception Procedure
Please submit your request by mailing it to the reception desk specified in section (3) below. Depending on the content of the request, you may also need to submit the company's designated application form for disclosure (please refer to the end of this Policy for instructions) and accompanying documents.

When Submission of Application Form is Required
Please submit the application form along with one of the accompanying documents: a copy of a driver's license, passport, health insurance card, or alien registration card, and a document verifying current address (e.g., a copy of a certificate of residence or utility bill). For details, please refer to the end of this Policy.
* Documents required if the application is made by a representative
・Power of Attorney
・Certificate of seal registration for the Individual's seal used on the Power of Attorney
・Personal identification documents of the representative
Please note that the submitted documents will not be returned.
(2) Fees
For requests for disclosure ("Notification of Purpose of Utilization" or "Disclosure of Personal Information"), if you wish to receive a response by mail, a fee of 590 yen per request is required (please bear any changes to postal charges). Please enclose 590-yen worth of postal stamps with your application. Please note that any excess amount will not be refunded.
(3) Reception Desk
Address: 1-4-10 Nishi-Ikebukuro, Toshima-ku, Tokyo, 171-0021, Japan
HIKARI TSUSHIN, INC. Personal Information Reception Desk
Reception hours are from 10:00 AM to 5:00 PM on weekdays. *
*Excluding Saturdays, Sundays, public holidays, summer holidays, and year-end and New Year holidays.

Supplementary Provisions
This revised Policy will come into effect on November 22, 2024.
Please note that this Policy may be subject to change due to the enactment or amendment of laws, guidelines. Any changes to this Policy will be announced on our company's website.